Kindly note only applications submitted via this Expression of Interest form will be considered for the opportunity. Please find the details for the role below.
Job Type: Internship
Commencement Date: ASAP
Duration of Placement: 3-6 months (Convertible based on performance)
Salary: AED 3,500
Languages: English
Minimum Qualification: Any PG/UG course
Job Description:
The Procurement Coordinator is responsible for managing the procurement process, ensuring timely delivery of goods and services, and maintaining accurate records. The role involves coordinating with suppliers, freight agents, and internal stakeholders to ensure smooth execution of projects.
Key Responsibilities:
1. Processing of Purchase Order
- Review and process purchase requisitions to ensure accuracy and completeness.
- Create and issue purchase orders to suppliers, ensuring all necessary details are included.
- Obtain necessary approvals and ensure compliance with company policies and procedures.
2. Sending the RFP on SourceEzy Portal and Coordinating with Vendor to Submit the Quote Timely
- Manage the SourceEzy portal for RFP (Request for Proposal) processes
- Send RFPs to approved vendors and ensure timely submission of quotes
- Coordinate with vendors to clarify queries and ensure compliance with RFP requirements
- Evaluate quotes and recommend best value to the procurement team.
3. Coordinate with supplier and freight agent for the shipment arrival
- Liaise with suppliers and freight agents to track shipment status
- Ensure timely arrival of goods and coordinate with internal teams for receipt and inspection
- Manage logistics and transportation arrangements as required.
4. Keep track on supplier outstanding payment and submit the Ticket on Vendor Invoice portal for timely payment
- Maintain accurate records of supplier invoices and payments
- Track outstanding payments and ensure timely payment to suppliers
- Submit tickets on the Vendor Invoice portal for payment processing
- Resolve any payment-related queries with suppliers and internal teams.
5. Reviewing Supplier invoice and process GRN
- Review supplier invoices for accuracy and completeness
- Verify goods received against purchase orders and process Goods Received Notes (GRNs)
- Ensure compliance with company policies and procedures.
6. Keep posted to customer on the delivery schedule as per the project plan.
- Coordinate with internal teams to obtain delivery schedules
- Communicate delivery schedules to customers, ensuring timely updates
- Manage customer expectations and resolve any delivery-related queries
7. Maintain all the documents soft copy & hardcopies for Record and Audit purpose
- Maintain accurate and up-to-date records of procurement documents, including purchase orders, invoices, and GRNs
- Ensure electronic and physical filing systems are organized and easily accessible
- Ensure compliance with company policies and audit requirements
Requirements:
- Degree in Supply chain, Business, Engineering, Marketing, or a related field.
- Strong understanding of procurement processes, including Purchase Orders, RFP/RFQ, GRN, invoicing, and vendor management
- Experience coordinating with suppliers, freight agents, and internal stakeholders.
- Knowledge of shipment tracking, logistics coordination, and delivery schedules.
- Familiarity with vendor invoice processing and payment follow-ups.
- Proficient in MS Office (Excel, Word)
Note: Candidates holding a parents-sponsored visa are preferred.